P&O Project Coordinator / PMO – international HR project v Česko

Job offer

Do you have experience in project coordination or PMO and enjoy keeping track of timelines, tasks, and priorities? For our client in the international pharmaceutical sector, we are looking for a P&O Project Coordinator / PMO to support a Payroll and Time & Attendance vendor change initiative.

You will serve as a key link between HR, IT, vendors, country teams, and project leadership. Your role will involve maintaining visibility into project progress, coordinating activities, and preparing materials to support decision-making. You will report directly to the Program Lead.

What will you be responsible for?

• Supporting project managers and the Program Lead in developing and maintaining integrated project plans.
• Coordinating activities across teams and tracking timelines, milestones, deliverables, and dependencies.
• Organizing project meetings, workshops, and Steering Committee meetings, including preparing materials and following up on action items.
• Preparing regular and ad hoc status reports, dashboards, presentations, and executive summaries.
• Consolidating updates from workstream leads and highlighting risks, decisions required, and upcoming milestones.
• Maintaining RAID logs covering risks, assumptions, issues, and dependencies, and tracking decisions and approvals.
• Monitoring risk mitigation actions and escalating obstacles or potential delays in a timely manner.
• Coordinating communication between HR, IT, vendors, and country teams.
• Supporting project communications, training, and readiness activities to ensure a smooth transition into business operations.
• Keeping project documentation up to date and supporting audit readiness and compliance activities as required.

What are we looking for?

• Approximately 3–7 years of experience in project coordination, PMO, project management, HR transformation, or business operations.
• Experience working on complex projects or programs involving multiple departments and teams.
• Experience supporting governance and decision-making forums and working with senior stakeholders.
• Proficiency in Microsoft Excel, PowerPoint, and SharePoint.
• A bachelor’s degree in Human Resources, Business Administration, Project Management, Information Systems, or a related field.
• The ability to consolidate information, develop clear presentations, and communicate effectively with different stakeholder groups.
• Strong attention to detail, a structured approach, and the ability to manage multiple priorities simultaneously.
• A proactive, self-directed approach and a strong sense of ownership.

What would be an advantage?

• Familiarity with HR processes and systems, particularly Payroll and Time & Attendance.
• Experience with Microsoft Project, OnePlan, Smartsheet, Jira, or other project management tools.
• Experience in workshop facilitation, risk assessment, and process improvement.

What do we offer?

• The opportunity to contribute to an international HR project in the pharmaceutical sector.
• A hybrid working model – 3 days per week remote and 2 days in the office in Prague 4, Pankrác.
• An individual annual bonus equivalent to approximately 1–2 months’ salary.
• 25 days of annual leave and 4 sick days.
• Meal vouchers worth CZK 110 per working day.
• A fully covered MultiSport card.
• Additional days off during the Christmas period, according to the company calendar.
• A work laptop.

Interested in this opportunity? Send us your CV, and we will be happy to discuss the role with you in more detail.